In a post on the eConnect Email Blog at the beginning of October, James Trumbly, Director of Business Development at eConnect Email explained how to use an email marketing system to nurture leads. Trumbly discussed how the best lead nurturing approaches to email marketing consists of delivering high quality content to a narrowly targeted audience at regular intervals. In addition, they always provide incentives to opt in to an email list that contains your ultimate offer and leads to a sale.

I’d like to talk about how marketing should approach leads after they’re nurtured by email marketing when the prospect is ready for qualification. In my view, the lead qualification process, like the lead nurturing process, should stay within the marketing department. I also think that marketing personnel should take the additional step of getting on the phone to qualify leads. While this is a function normally left to sales departments, I think Marketing is in a better position to qualify leads- and by doing so will ultimately produce higher quality leads for your sales teams. Here’s why:

Marketing Doesn’t Have Near-Term Quotas to Close Deals
The reality of sales departments is that salespeople live quarter to quarter, and they have to hit a quota each quarter in order to stay in the good graces of their department. While this is a great incentive for keeping your sales team motivated to bring in revenue, that same incentive could be counterproductive in the lead qualification process.  So that is the reason I believe Marketing is better suited for lead qualification.

First off, the marketing department isn’t particularly concerned with hitting near-term quotas. This allows the marketer to engage a prospect in a more open and honest conversation about their needs, purchase time frame, budget and other factors that comprise typical qualification criteria. Beyond that, marketing departments should become more responsible for the quality of leads that they send to the sales team. By managing the qualification process, the marketing team becomes intimately tied to the quality of the lead.

In order to make this work however, marketing departments need to be methodical about whom they hire, how they compensate and how the lead qualification process is managed- and improved. Here are four tips for managing this process:

1. Hire at the Junior Level
In any role, hiring the right person is critical. For the role of lead qualifier, you want someone energetic, competitive and willing to spend time on the phone. You also want them to be junior enough to grow into a different Sales or Marketing role. Beyond that, you want someone that can really drive a phone conversation and has the inquisitive nature to dig beneath the surface to and uncover information from the prospect.

2. Compensate with a Sales-like Pay Structure
The biggest driver in increasing the quality of marketing leads is to tie compensation to the sale. The easiest way to do that is to start them off at a base salary while offering them a commission based on the total revenue of closed deals. You can also add incentives for qualification accuracy such as an additional bonus for a great sales-accepted lead.

3. Decide How to Route Leads
The natural lead category breakdown is to create three buckets of leads:
a.  Qualified leads
b.  Disqualified leads
c.  Leads that need to be nurtured

All of these are fairly self-explanatory but the last one is worth elaborating on. The real opportunity for shifting this role to a marketing department is that you can dedicate someone to nurturing leads with a human touch. As such, there should be an intense focus on the nurturing aspect of lead qualification.

4. Improve Sales and Marketing Alignment
While this is a long-standing issue in companies across the globe, it’s a necessary area of focus for making this model work. Both the sales and marketing departments should have regular meetings about lead qualification criteria. This allows the sales team to fully understand why Marketing is disqualifying certain leads (and to double-check that they’re not disqualifying a few hidden gems). The best way to manage this process is to have both departments meet frequently. Introduce weekly meetings and gradually move to once a month.

While this is not a comprehensive list of what needs to happen, I believe it to be the key area of focus. If you follow these steps, you can create a Marketing team that drives more sales, is more accountable and is better suited to see its contribution to revenue.

People love to play online. Part of the appeal of Facebook is that it gives you so many opportunities to interact with people and with the companies you’re following. Email has traditionally been less interactive than websites or social media, but the current trend in email marketing is to enable interaction with the subscriber. That way, you can capitalize on the surfer mentality (give me something fun to do) while still taking advantage of the more personalized and intimate communication venue of email. Here are some ideas to get your subscribers involved.

• Ask for a vote

Whether it’s a vote on a new ice cream flavor, a cutest photo contest, or a new logo, asking for a vote gives readers a chance to click a button and get involved!  It also makes your subscribers feel valuable by encouraging them to influence the decision you make as a company.

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Your call to action is arguably the most important element of your email marketing messages. Because it provides the link between passive reading and active clicking, it supersedes even the supremacy of the subject line. But many businesses fail to treat it with the respect it deserves. Subject lines tend to get all the attention because they provide the first point of contact and the incentive to open. And while that is undoubtedly a vital role, the call to action requires the subscriber to take decisive action towards your conversion goal.  That’s why it’s essential that you put some serious thought into creating a single call to action that will funnel your subscribers toward the decision you ultimately want them to make.

Why a Single Call to Action?

Simply put, too many calls to action paralyze the decision process. For instance, one email I received offered me the opportunity to donate, review new merchandise, visit the store website, and make a purchase, all in the same email. Just reading it burned through my allotted attention span for this email campaign; forget about actually deciding which call to action was most enticing. Studies show that you’ll make more sales by offering fewer choices than you will by offering a smorgasbord of options. Why? Ever try to choose between twenty-four different flavors of barbecue sauce? After a while they all start to taste the same.

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As we put the holidays behind us and face a new year, most businesses have decisions to make about their email marketing campaigns. Heavy advertising and shopping seasons mean email list expansion, and now that you have all those new subscribers eagerly awaiting your newsletter, the question of how to keep those subscribers happy must take top priority. List growth usually means a corresponding growth in your bounce rate and a drop in your open and click through rates, especially if you keep operating the same old way you always have. But by doing a little tweaking, you can ensure that your new subscribers remain just as happy as your original ones have been.

• Reduce Volume

Your original subscribers may have been thrilled to receive a daily or weekly email from you, but those who signed up on a holiday whim might not be so excited to have their inboxes full of your promotional emails. As your list grows, the number of people who can be considered casual readers grows as well, meaning that you’ll need to change your sending strategy in order to keep them interested. Consider reducing your volume to bi-monthly or even once a month in order to keep from overwhelming your subscribers. Or, use eConnect Email’s list segmentation feature to choose which subscribers want daily emails and which ones would prefer less frequent emails.

• Monitor Bounces

Large email lists inevitably include bounces, but a high bounce rate eats up valuable time and space and can cause headaches for you and your team. eConnect Email helps you keep your lists clean by monitoring and immediately handling hard bounces and unsubscribes. At the end of the day our goal is to ensure successful deliverability of your email.

• Optimize Subject Lines

If your unsubscribe rate is high and your open rate is low, the problem could be a subject line that fails to connect with readers. Subject lines should look enticing without appearing spammy. Avoid using multiple exclamation points or subject lines that don’t tell the reader what the email contains. Opt instead for short, concise wording that offers something of value to the reader.

• Optimize Content

Take a hard look at the content of the emails you send and ask whether they look appealing and make sure your emails contain information your subscriber will want. If you’re sending daily emails full of fluff, your readers will quickly become frustrated. Take advantage of the email creation tools offered by eConnect Email to test templates, images, and design before you send.  How about trying a A/B Split Test to see what engages your subscribers?

A new year means new opportunities for growing your business through email marketing. Use the above suggestions to ensure you’re connecting and keeping your subscribers engaged.  Do you have a question or suggestion, let us hear you thoughts!

Is your email marketing program in need of a redesign? If you haven’t evaluated your marketing practices since last year, then it’s time to ask some pertinent questions about your marketing objectives and strategy. Consider these best practices and start your new year off on the right foot.

1.     Craft Your Welcome Letter as a Marketing Email

Don’t settle for a run-of-the-mill boring welcome letter. Instead, use it as an opportunity to start building a solid relationship with your subscribers.  Invite your subscribers to connect with you via social media and include links to additional content about your products/ services. Need help?  We’d be happy to give you some pointers or help you craft and design an effective welcome email.

2.     Use Emails to Follow Up on Cart Abandonment

Cart abandonment rates are astonishingly high, but you can draw some of that lost business back by using emails to follow-up with customers who bailed out before buying. Remind them of their selections and use the email to cross-sell or up-sell. You can also give them the opportunity to leave feedback or offer an incentive for them to come back and complete the purchase.

3.     Use Split Tests to Achieve Higher Open and Click Rates

If you don’t test various options, then you’re essentially guessing what will entice readers.  Split Testing allows you to choose the most effective subject line, call to action, images, and copy for every email campaign.

4.     Give your Subscribers Options

Give your readers the chance to unsubscribe, modify details, or change email preferences without jumping through hoops. Making this process easy leaves a sweet taste in their mouth even if they choose not to remain on your mailing list.  With eConnect Email’s list management options, you can stay on top of subscriber information and make sure your emails reach their intended destinations.

5.     Integrate Social Media with Your Email Campaign

With the rise of social media you’ll want to make sure you adapt your email campaign to the new landscape. You can increase your overall reach by giving your subscribers the opportunity to share your campaign on the various social networking websites (Facebook, Twitter, LinkedIn, etc.).

As you rethink your email marketing initiative, take advantage of the tools and solutions available with eConnect Email in order to further engage and interact with your subscribers.  If you have any questions or there is ever anything we can do to help you out let us know!

The year 2010 brought huge changes in the way consumers interact with companies online. As social media opened the door for increased interaction between businesses and their customers, marketing efforts were often left scrambling to keep up with the changing demands of the new marketing landscape. As we head into 2011, the lessons we learned in 2010 can point us in the right direction and keep us on the right track.

• Customer expectations constantly change.

Because customers can now interact in real time with businesses, they expect faster responses to their concerns and requests. For your email marketing campaigns, this means staying on top of customer interests and providing real-time value. eConnect Email can help you achieve these goals through email automation by the implementation of email triggers and auto-responders.

• Social media is here to stay.

While no one knows what the next big “thing” in social media will be, we do know that social media as a technology is not going anywhere anytime soon. While that idea can be intimidating to some businesses, social media actually provides excellent opportunities to grow both your email marketing list and also engage your social media followers online.  This being said, we have embraced social media and have actually integrated with Facebook, Twitter, LinkedIn and Google Buzz.  Click here for information about the integration of social media with eConnect Email.

• Customers expect stellar service.

While customer service has always been a top priority for successful businesses, customers now expect even greater attention to be paid to their needs due to increased interaction online. This means staying on top of subscriber’s preferences and making sure each email arrives at its intended destination.   eConnect Email ensures that your mailing lists stay up to date by using list cleansing, suppression lists, list segmentation as well as giving your subscribers the ability to manage their mailing list subscriptions through the online preference center.

• What works for someone else may not work for you.

It’s easy to put together a list of best practices and slap them up on a website for others to emulate, but building a truly successful email marketing program takes a little more planning and insight. The truth is that what works for one company may not work for another, so it’s vital that you incorporate testing into your email marketing strategy. That’s why I would recommend that you A/B Split Test each and every email campaign.  Split Testing will help ensure that you deliver only the most effective messages to your audience.

With 2010 in the past, businesses will need to take the lessons learned over the past twelve months and build on them to create a strategy that will effectively meet the challenges of 2011. eConnect Email stands ready to help you accomplish this goal with a vast array of tools and features that will help keep your email marketing strategy on the cutting edge.  If you have any questions about the capabilities of our application we’d love to hear from you!

Choosing the right day to launch and send your email campaigns can have a huge effect overall results. Much of the process of deciding on a day will initially rely on intuition (Will people be packing up for the weekend on Friday and therefore be less likely to open emails? Will they be stuck in the doldrums on Wednesday and therefore be more likely to open?). Your decision will also depend on your list specifics and the idiosyncrasies of your target audience, meaning that best practices will be relative. However, there are some concrete steps you can take to determine what day your subscribers will be most likely to engage with the content you send them.

• Make an educated guess.

You know your customers better than anyone and you’ve had the chance to observe their habits over time. Take advantage of eConnect Email’s analytics tools to monitor open rates and click rates and then make an educated guess as to which day will be best for your email campaign based on what you learn.

• Test.

Don’t rely strictly on guesswork, however. Test your theories by sending emails on various days and observing how customers interact with them (again spend some time reviewing campaign stats from previously sent emails).

• Consider weekends vs. weekdays.

Aggregated benchmarks often point to weekends as good days to send email. If you engage primarily in business-to-business marketing, however, weekends probably won’t perform well for you.  On the other hand, many people can now check email from the comfort of their easy chairs via smartphones, making weekend email checking easier than ever before. Again, we recommend testing, reviewing results and testing again.

• Consider the email content.

Does your email discuss a weekend sale? Is it a newsletter that talks about best practices for business? How about a weekend gardening project? The day you send each email will be affected by what the email contains, so be willing to alter the content within your campaign if you’re sending a time-specific message.

• Be flexible.

Even if you’ve found the perfect day to send, it’s still important to remain flexible. You might usually send on Mondays, but you’ll want to alter your strategy for Labor Day weekend, for example.

The bottom line is that there is no perfect day to send email that will work for every business. The analytics and stats tools available from eConnect Email can help you determine what the best practice will be for your company in order to maximize the actions (opens, clicks, purchases) taken by your subscribers.

The team at eConnect Email would like to wish you a wonderful Holiday Season and best wishes for a prosperous 2011!  We have put together some tips and tricks to making your email marketing a success in the new year.  As always we welcome your feedback and if you have any questions about our software, we are hear to help.

Have a merry little email and a happy new marketing campaign…

For This Month’s Tips & Tricks – CLICK HERE

The most wonderful time of year is upon us! This goes for business as well…so let your client/customers know how much you appreciate them with an email. As things get hectic it’s best to map out a well planned campaign for the next couple of months and keep your brand in people’s minds as they dream of sugar plums and candy canes 😉

Happy emailing, and have a safe and warm Thanksgiving!

For This Month’s Tips & Tricks – CLICK HERE

At eConnect Email, we want to help make our customers look smart and save time with their email marketing. We have put together a list of some of our sweet features that will help you with short cuts and tricks to making you a better email marketer…your subscribers will be impressed!

To view our August Newsletter – Tips & Tricks – CLICK HERE!