We know how important segmentation is in allowing you to target your subscribers with the most relevant content. So in the last few months we’ve been doing a lot of work on our segments feature, including releasing our new segments builder and extending the way rules could be created.

We’re now excited to unveil one of our most popular feature-requests – segments in autoresponders. You can now use what you know about your subscribers to send them more relevant autoresponder emails and combine the power of the most relevant message with sending it at the best time.

Here are a few ways you might want to use segments in autoresponders:

Personalized welcome emails

Say you run an online clothing store and capture whether someone is male or female when they sign up. Now you can use that information to send gendered versions of your welcome email and make your communications highly targeted from the very beginning.

Targeted birthday emails

If you’re sending birthday emails to customers using the anniversary of a date autoresponder option, you could apply segments to make the campaign even more relevant. For example, you could identify VIP customers based on how much they’ve spent with you over the past year, and then target the VIP customer segment with an extra special birthday gift.

Subscription renewal series

Or finally, say you sell annual virus protection software subscriptions. Using the exact match of a date autoresponder option you could set up a series that sends a renewal notification out 30 days before the subscription expiration date. You can then use information on whether someone has paid or not paid, to target those who have not renewed at the 15 day mark and then again at the 7 day mark. Each email in the series would only be sent to those who fell into the segment ‘have not paid’, which would automatically refresh each time updated payment information was uploaded.

We know a lot of you were have been looking to see this feature so we’re really excited to share it with you. We look forward to seeing how you use it to improve how you communicate with subscribers and ultimately drive better results from your email marketing.

Location can be a powerful tool in driving relevance in email marketing. Whether it’s providing local information or personalizing your content to match local conditions, knowing where your subscribers are is the first step. Collecting this information isn’t always easy though, so we’re excited to introduce a new way to create mailing list segments based on the location of your subscribers: geolocation segments.

Whether you’re interested in targeting people from particular countries, or those living within a certain distance of specific locations, you can now do it with our geolocation feature. It automatically identifies the location of a subscriber and allows you to create a segment based on that information. That’s right, even if you haven’t collected the location of your subscribers you can use this feature to send geo-targeted campaigns.

We already calculate a subscriber’s location using their IP address to power features like Worldview and our subscriber notification emails. We do this by storing the IP address of subscribers that sign up from a form, or open or click a link in a campaign. We then look that up against an IP-to-location database. So basically, once we know the IP address used by a subscriber, we can tell roughly where they are located.

Now we’ve applied that information to segments so you can use it to target your email campaigns. You can search your subscribers and segment based on their location being known or unknown, their location being near somewhere, as well as them being specifically in, or not in, a location.

Here’s a few ways you might use the geolocation feature:

Targeting those in or near a location

Say you sell bathing suits globally. In the middle of January you could target customers living in Australia, where it’s summer, without bothering customers in the US, who could be living through a polar vortex.

Or, say you sell concert tickets for gigs across the US and there’s one coming up in San Francisco. You could use geolocation segments to only send an event announcement to people living near San Francisco.

Targeting those not in a specific location

Say you include banner ads in your emails. You have specific banners for US subscribers but then a generic one for everyone else. You could create a segment targeting everyone not in the US for the generic version.

Targeting those whose location is not known at all

Say you run a business events company and in your weekly emails you feature what’s happening in a subscriber’s city. You could target subscribers whose location is unknown, so you can send them a generic version that covers the top 5 events from across the country instead.

Location data is already being collected for everyone who’s ever sent a campaign. So you can jump in right now, check out where your subscribers are and start targeting by region today.

I recently sent a work-related email to a colleague with some time sensitive information in it. Not being in email marketing mode, I included the words “time sensitive” in the subject line and hit send. Several days later when I hadn’t heard back, I called him to see if he had received my message. He hadn’t. After a little digging, he found it—yep—in the spam folder.

Deliverability is a serious issue for brands, not just because legitimate messages get siphoned out of the inbox and into the spam folder, but also because your sender reputation is at stake.

What Happens When Someone Marks Your Email as Spam?
When a subscriber marks your email as spam, his ISP will block future messages from you. Your email service provider will also keep track of this information, making it possible for ISPs to make judgments about future emails you send to other recipients. Every time someone hits the spam button, it chips away at your sender reputation, making it harder for you to reach your subscribers.

Why Legitimate Emails End Up In the Spam Folder
Spam filters are all well and good for keeping out the baddies, but what about your legitimate messages? What mistakes are you making and how can you fix them?

• You’re including questionable material in the subject line. Spammers use tactics like all caps, multiple exclamation marks, and key phrases (like my “time sensitive” email above) to get people to click.Fix: Create subject lines that communicate message content without using gimmicks.

• You’re not communicating the right expectations to subscribers. If you send messages more often than expected or send valueless content, your subscribers will get irritated and send you careening into the spam folder.Fix: Communicate clearly what types of messages you’ll be sending and how often. Each message should include valuable content such as special offers, useful information, or sales announcements.

• You’re using shady list-building practices. Purchased lists often include spam trap messages and closed accounts. Too many of these bounces will destroy your sender reputation. Not only that, it’s bad business practice.Fix: Use double opt-ins to build your list, ensuring that each subscriber legitimately meant to sign up and knows what to expect.

A strong sender reputation is essential for keeping your legitimate messages out of the spam folder. Focus on providing valuable content, presenting it in a reputable format, and keeping an eye on your email metrics in order to deal with potential problems before they spiral out of control.

Hot on the heels of Subscriber Notifications, we’re excited to announce the all new Subscribe Button. The easiest way to add an elegant, unobtrusive subscribe form to any page on your site.

The Subscribe Button is perfect for your sidebar, footer or any page with limited screen real-estate. Slot the button in where you like, and once it’s pressed a simple subscribe form instantly appears through a modal window.

Customize Everything

The button itself is available in two colors and sizes. You can use your own button text, and also choose to show or hide the number of subscribers in that list.

We’ve also given you lots of control over the subscribe form. Choose which fields you’d like to show and in what order, set the important stuff as required and add your own intro copy.

You’ll find the feature under a simplified sidebar for each subscriber list in your account. Just click on Grow your audience option to get started.

This update is one of a number of nice improvements we have planned around making it easy as possible for people to join your lists. As always, feel free to give us a call if you have any questions!

We’re very excited to announce that we have released a beautiful, flexible new way to keep up with the people who are joining your subscriber lists.  We’ve given you complete control over what notifications you’d like to receive and when.

Instant Updates

If you’re interested in learning everything you can about each person that joins your list, you’re going to love our instant notifications. You can set them on a list-by-list basis, and every time someone signs up, we’ll send you something like this…

Each email will include all the data they might have supplied when subscribing. Plus, we’ll show you exactly where they subscribed from and if available, what they look like. It’s amazing how quickly this turns them into a real person instead of just another email address. These notifications can be set on a list-by-list basis, so you’re only updated instantly when you need to be.

Daily, Weekly or Monthly Summaries

As well as instant notifications, you can also choose a daily, weekly or monthly summary that gives an overview of all the new subscribers across every list for each client. We’ll show you where they’re from, which lists they’ve been added to and even pull out a few friendly faces.

Notifications

First things first, notifications will be turned off by default for you. But, if you would find these notifications useful, you can easily enable them from your account. These notifications are set on a per-person basis. As long as you have permission to manage your own subscribers, you can head into your notification preferences and choose the types of updates that suit you best.

How to turn notifications on
You’ll notice a new option in the sidebar of “Lists & Subscribers” like this…

From there you can select any lists you’d like instant updates for, and if you’d like to receive a daily, weekly or monthly summary across all the lists for that subscriber.

One final point worth mentioning, these notifications are all about organic subscribers joining your lists.  This means we won’t notify you about subscribers you manually import yourself, only those that join from your subscribe forms, an integration you might have set up or the API.

We’ve got another exciting subscriber related announcement coming up, so stay tuned for another heads up.

In a post on the eConnect Email Blog at the beginning of October, James Trumbly, Director of Business Development at eConnect Email explained how to use an email marketing system to nurture leads. Trumbly discussed how the best lead nurturing approaches to email marketing consists of delivering high quality content to a narrowly targeted audience at regular intervals. In addition, they always provide incentives to opt in to an email list that contains your ultimate offer and leads to a sale.

I’d like to talk about how marketing should approach leads after they’re nurtured by email marketing when the prospect is ready for qualification. In my view, the lead qualification process, like the lead nurturing process, should stay within the marketing department. I also think that marketing personnel should take the additional step of getting on the phone to qualify leads. While this is a function normally left to sales departments, I think Marketing is in a better position to qualify leads- and by doing so will ultimately produce higher quality leads for your sales teams. Here’s why:

Marketing Doesn’t Have Near-Term Quotas to Close Deals
The reality of sales departments is that salespeople live quarter to quarter, and they have to hit a quota each quarter in order to stay in the good graces of their department. While this is a great incentive for keeping your sales team motivated to bring in revenue, that same incentive could be counterproductive in the lead qualification process.  So that is the reason I believe Marketing is better suited for lead qualification.

First off, the marketing department isn’t particularly concerned with hitting near-term quotas. This allows the marketer to engage a prospect in a more open and honest conversation about their needs, purchase time frame, budget and other factors that comprise typical qualification criteria. Beyond that, marketing departments should become more responsible for the quality of leads that they send to the sales team. By managing the qualification process, the marketing team becomes intimately tied to the quality of the lead.

In order to make this work however, marketing departments need to be methodical about whom they hire, how they compensate and how the lead qualification process is managed- and improved. Here are four tips for managing this process:

1. Hire at the Junior Level
In any role, hiring the right person is critical. For the role of lead qualifier, you want someone energetic, competitive and willing to spend time on the phone. You also want them to be junior enough to grow into a different Sales or Marketing role. Beyond that, you want someone that can really drive a phone conversation and has the inquisitive nature to dig beneath the surface to and uncover information from the prospect.

2. Compensate with a Sales-like Pay Structure
The biggest driver in increasing the quality of marketing leads is to tie compensation to the sale. The easiest way to do that is to start them off at a base salary while offering them a commission based on the total revenue of closed deals. You can also add incentives for qualification accuracy such as an additional bonus for a great sales-accepted lead.

3. Decide How to Route Leads
The natural lead category breakdown is to create three buckets of leads:
a.  Qualified leads
b.  Disqualified leads
c.  Leads that need to be nurtured

All of these are fairly self-explanatory but the last one is worth elaborating on. The real opportunity for shifting this role to a marketing department is that you can dedicate someone to nurturing leads with a human touch. As such, there should be an intense focus on the nurturing aspect of lead qualification.

4. Improve Sales and Marketing Alignment
While this is a long-standing issue in companies across the globe, it’s a necessary area of focus for making this model work. Both the sales and marketing departments should have regular meetings about lead qualification criteria. This allows the sales team to fully understand why Marketing is disqualifying certain leads (and to double-check that they’re not disqualifying a few hidden gems). The best way to manage this process is to have both departments meet frequently. Introduce weekly meetings and gradually move to once a month.

While this is not a comprehensive list of what needs to happen, I believe it to be the key area of focus. If you follow these steps, you can create a Marketing team that drives more sales, is more accountable and is better suited to see its contribution to revenue.

How long do you have to snag your reader’s attention before you lose them? Say it with me: ten seconds or less. We’ve had this drilled into our heads, and great designers know what keeps people reading and what doesn’t. But what hasn’t been learned nearly so well is that your customer’s online attention is not only short, but also very narrow.

Usability guru, Jack Nielson, explains in a recent Alertbox Column that most users focus only on what interests them or what they expect will give them the answers that they need while ignoring the other content. Known as “Tunnel Vision,” this phenomenon can make the difference between click-throughs and deleted messages.

Let’s consider an example. You design a newsletter advertising your website’s 20 percent off sale. You include a headline, an image, a block of text that includes a coupon code, and a call to action that says “Shop Now.” Nielson’s usability research suggests that if you haven’t stated the coupon code in the headline or included it as part of the call to action, many subscribers won’t see it. It’s a phenomenon similar to banner blindness, where readers ignore portions of the screen that they think aren’t essential to the overall message. If the coupon code is necessary in order to receive the savings, you’ll need to follow a few design tips in order to keep it within your subscribers’ field of vision.

• Put important elements near each other.
  If your image shows sale items and information, try putting the coupon code within the image or as the image caption. If subscribers must read through a block of text in order to find the coupon code, they may miss it altogether.

• Include essential info in the link.
  People tend to focus on click-able elements within an email design. Your call to action button and any nearby links should contain the essential information you’re trying to communicate. So instead of using a call to action that says “Shop Now,” try “Save 20% with coupon code FALL2012.”

• Test with actual users.
  Designers have difficulty recognizing usability problems with their designs because they already know where the important information is and their eyes gravitate toward it. They might not recognize where tunnel vision might occur for the average subscriber. Creating simple A/B split tests can point out problems that keep your readers from noticing the important stuff amongst everything else.

Tunnel vision means that users often don’t see things that are right in front of them. By grouping important elements together and putting essential information where readers tend to look anyway, you can boost your click-through rates and ultimately, your conversions.

In nature, “nurturing” always implies a particular relationship between the nurturer and the nuturee: the party with more knowledge/experience/information/power shares those qualities with the party possessing less, with the goal of bringing about positive change. Appropriately, “lead nurturing” in the email marketing world refers to the educational relationship you create with subscribers, with the goal of persuading them to act. When you get it right, you’ll not only get more customers to say yes, you’ll also build a core of loyal clients who throw their business your way again and again.

Basics of Lead Nurturing

Lead nurturing isn’t just sending emails once a week. It involves providing relevant, useful information to the subscriber about the offer you want him to accept. And it requires planning.

• Create a target audience persona. Your email list includes a variety of personality and customer types, but in order to create the most effective email campaign, you’ll need to choose one target persona to focus on. Create each email with that personality in mind. What motivates them? What information do they need? What questions do they want answered? Focus on building a relationship with your target audience in order to earn their loyalty.
• Determine a consistent email frequency and sequence. Every new lead on your list should receive the same emails in the same order and at the same frequency. Each new message should have a specific goal and call to action. Frequency should be no less than once a week; every five to six days works well in most cases.
• Create content. Each email should contain helpful, actionable, and educational content. Be creative. Try videos, FAQs, surveys, special reports and other formats to get the most important information about your company and your offer into the hands of your subscribers. Emails should build on each other, creating forward momentum and culminating with your ultimate call to action.
• Use offer-based opt-ins. Provide an incentive for opting in to your email list that is related to your ultimate offer. If you’re selling a weight loss e-book, for instance, your opt-in offer could be a free report detailing seven secrets to reducing the risk of Type II diabetes.
• Use autorepsonders. Autoresponders ensure that each new lead gets the same emails at the same frequency. It’s the smartest way to keep your email campaign ducks in a row.

Securing Action With Lead Nurturing

Once your campaign is up and running, keep a close eye on your analytics. Monitor which links are being clicked, how many subscribers convert, how many new leads you get, and where those leads are coming from. Tweak your campaign based on subscriber behavior.

Persuading your target audience to say yes begins with a strong lead nurturing campaign designed to educate and build relationships. Strong content, effective planning, and a solid approach to email creation and distribution will create a loyal audience that wants what you have to offer.

Hyde Park Baptist Church, located deep in the heart of Austin, Texas, reached out to us with the need to create a stronger, more appealing way to communicate to its members.  With that in mind, we were able to assist HPBC by creating email templates that would allow them to send out customized weekly messages to a variety of groups.  The email templates provide a consistent and organized theme that allows for a variety of people to receive announcements and other information without the dread of reading, yet another, boring black and white email.

University Ministry Example

General Ministry Example

Do you want to improve your email strategy?  Just a simple change can bring great results.  Contact HMG Creative to get started.