I recently sent a work-related email to a colleague with some time sensitive information in it. Not being in email marketing mode, I included the words “time sensitive” in the subject line and hit send. Several days later when I hadn’t heard back, I called him to see if he had received my message. He hadn’t. After a little digging, he found it—yep—in the spam folder.

Deliverability is a serious issue for brands, not just because legitimate messages get siphoned out of the inbox and into the spam folder, but also because your sender reputation is at stake.

What Happens When Someone Marks Your Email as Spam?
When a subscriber marks your email as spam, his ISP will block future messages from you. Your email service provider will also keep track of this information, making it possible for ISPs to make judgments about future emails you send to other recipients. Every time someone hits the spam button, it chips away at your sender reputation, making it harder for you to reach your subscribers.

Why Legitimate Emails End Up In the Spam Folder
Spam filters are all well and good for keeping out the baddies, but what about your legitimate messages? What mistakes are you making and how can you fix them?

• You’re including questionable material in the subject line. Spammers use tactics like all caps, multiple exclamation marks, and key phrases (like my “time sensitive” email above) to get people to click.Fix: Create subject lines that communicate message content without using gimmicks.

• You’re not communicating the right expectations to subscribers. If you send messages more often than expected or send valueless content, your subscribers will get irritated and send you careening into the spam folder.Fix: Communicate clearly what types of messages you’ll be sending and how often. Each message should include valuable content such as special offers, useful information, or sales announcements.

• You’re using shady list-building practices. Purchased lists often include spam trap messages and closed accounts. Too many of these bounces will destroy your sender reputation. Not only that, it’s bad business practice.Fix: Use double opt-ins to build your list, ensuring that each subscriber legitimately meant to sign up and knows what to expect.

A strong sender reputation is essential for keeping your legitimate messages out of the spam folder. Focus on providing valuable content, presenting it in a reputable format, and keeping an eye on your email metrics in order to deal with potential problems before they spiral out of control.

Hot on the heels of Subscriber Notifications, we’re excited to announce the all new Subscribe Button. The easiest way to add an elegant, unobtrusive subscribe form to any page on your site.

The Subscribe Button is perfect for your sidebar, footer or any page with limited screen real-estate. Slot the button in where you like, and once it’s pressed a simple subscribe form instantly appears through a modal window.

Customize Everything

The button itself is available in two colors and sizes. You can use your own button text, and also choose to show or hide the number of subscribers in that list.

We’ve also given you lots of control over the subscribe form. Choose which fields you’d like to show and in what order, set the important stuff as required and add your own intro copy.

You’ll find the feature under a simplified sidebar for each subscriber list in your account. Just click on Grow your audience option to get started.

This update is one of a number of nice improvements we have planned around making it easy as possible for people to join your lists. As always, feel free to give us a call if you have any questions!

We’re very excited to announce that we have released a beautiful, flexible new way to keep up with the people who are joining your subscriber lists.  We’ve given you complete control over what notifications you’d like to receive and when.

Instant Updates

If you’re interested in learning everything you can about each person that joins your list, you’re going to love our instant notifications. You can set them on a list-by-list basis, and every time someone signs up, we’ll send you something like this…

Each email will include all the data they might have supplied when subscribing. Plus, we’ll show you exactly where they subscribed from and if available, what they look like. It’s amazing how quickly this turns them into a real person instead of just another email address. These notifications can be set on a list-by-list basis, so you’re only updated instantly when you need to be.

Daily, Weekly or Monthly Summaries

As well as instant notifications, you can also choose a daily, weekly or monthly summary that gives an overview of all the new subscribers across every list for each client. We’ll show you where they’re from, which lists they’ve been added to and even pull out a few friendly faces.

Notifications

First things first, notifications will be turned off by default for you. But, if you would find these notifications useful, you can easily enable them from your account. These notifications are set on a per-person basis. As long as you have permission to manage your own subscribers, you can head into your notification preferences and choose the types of updates that suit you best.

How to turn notifications on
You’ll notice a new option in the sidebar of “Lists & Subscribers” like this…

From there you can select any lists you’d like instant updates for, and if you’d like to receive a daily, weekly or monthly summary across all the lists for that subscriber.

One final point worth mentioning, these notifications are all about organic subscribers joining your lists.  This means we won’t notify you about subscribers you manually import yourself, only those that join from your subscribe forms, an integration you might have set up or the API.

We’ve got another exciting subscriber related announcement coming up, so stay tuned for another heads up.

In a post on the eConnect Email Blog at the beginning of October, James Trumbly, Director of Business Development at eConnect Email explained how to use an email marketing system to nurture leads. Trumbly discussed how the best lead nurturing approaches to email marketing consists of delivering high quality content to a narrowly targeted audience at regular intervals. In addition, they always provide incentives to opt in to an email list that contains your ultimate offer and leads to a sale.

I’d like to talk about how marketing should approach leads after they’re nurtured by email marketing when the prospect is ready for qualification. In my view, the lead qualification process, like the lead nurturing process, should stay within the marketing department. I also think that marketing personnel should take the additional step of getting on the phone to qualify leads. While this is a function normally left to sales departments, I think Marketing is in a better position to qualify leads- and by doing so will ultimately produce higher quality leads for your sales teams. Here’s why:

Marketing Doesn’t Have Near-Term Quotas to Close Deals
The reality of sales departments is that salespeople live quarter to quarter, and they have to hit a quota each quarter in order to stay in the good graces of their department. While this is a great incentive for keeping your sales team motivated to bring in revenue, that same incentive could be counterproductive in the lead qualification process.  So that is the reason I believe Marketing is better suited for lead qualification.

First off, the marketing department isn’t particularly concerned with hitting near-term quotas. This allows the marketer to engage a prospect in a more open and honest conversation about their needs, purchase time frame, budget and other factors that comprise typical qualification criteria. Beyond that, marketing departments should become more responsible for the quality of leads that they send to the sales team. By managing the qualification process, the marketing team becomes intimately tied to the quality of the lead.

In order to make this work however, marketing departments need to be methodical about whom they hire, how they compensate and how the lead qualification process is managed- and improved. Here are four tips for managing this process:

1. Hire at the Junior Level
In any role, hiring the right person is critical. For the role of lead qualifier, you want someone energetic, competitive and willing to spend time on the phone. You also want them to be junior enough to grow into a different Sales or Marketing role. Beyond that, you want someone that can really drive a phone conversation and has the inquisitive nature to dig beneath the surface to and uncover information from the prospect.

2. Compensate with a Sales-like Pay Structure
The biggest driver in increasing the quality of marketing leads is to tie compensation to the sale. The easiest way to do that is to start them off at a base salary while offering them a commission based on the total revenue of closed deals. You can also add incentives for qualification accuracy such as an additional bonus for a great sales-accepted lead.

3. Decide How to Route Leads
The natural lead category breakdown is to create three buckets of leads:
a.  Qualified leads
b.  Disqualified leads
c.  Leads that need to be nurtured

All of these are fairly self-explanatory but the last one is worth elaborating on. The real opportunity for shifting this role to a marketing department is that you can dedicate someone to nurturing leads with a human touch. As such, there should be an intense focus on the nurturing aspect of lead qualification.

4. Improve Sales and Marketing Alignment
While this is a long-standing issue in companies across the globe, it’s a necessary area of focus for making this model work. Both the sales and marketing departments should have regular meetings about lead qualification criteria. This allows the sales team to fully understand why Marketing is disqualifying certain leads (and to double-check that they’re not disqualifying a few hidden gems). The best way to manage this process is to have both departments meet frequently. Introduce weekly meetings and gradually move to once a month.

While this is not a comprehensive list of what needs to happen, I believe it to be the key area of focus. If you follow these steps, you can create a Marketing team that drives more sales, is more accountable and is better suited to see its contribution to revenue.

How long do you have to snag your reader’s attention before you lose them? Say it with me: ten seconds or less. We’ve had this drilled into our heads, and great designers know what keeps people reading and what doesn’t. But what hasn’t been learned nearly so well is that your customer’s online attention is not only short, but also very narrow.

Usability guru, Jack Nielson, explains in a recent Alertbox Column that most users focus only on what interests them or what they expect will give them the answers that they need while ignoring the other content. Known as “Tunnel Vision,” this phenomenon can make the difference between click-throughs and deleted messages.

Let’s consider an example. You design a newsletter advertising your website’s 20 percent off sale. You include a headline, an image, a block of text that includes a coupon code, and a call to action that says “Shop Now.” Nielson’s usability research suggests that if you haven’t stated the coupon code in the headline or included it as part of the call to action, many subscribers won’t see it. It’s a phenomenon similar to banner blindness, where readers ignore portions of the screen that they think aren’t essential to the overall message. If the coupon code is necessary in order to receive the savings, you’ll need to follow a few design tips in order to keep it within your subscribers’ field of vision.

• Put important elements near each other.
  If your image shows sale items and information, try putting the coupon code within the image or as the image caption. If subscribers must read through a block of text in order to find the coupon code, they may miss it altogether.

• Include essential info in the link.
  People tend to focus on click-able elements within an email design. Your call to action button and any nearby links should contain the essential information you’re trying to communicate. So instead of using a call to action that says “Shop Now,” try “Save 20% with coupon code FALL2012.”

• Test with actual users.
  Designers have difficulty recognizing usability problems with their designs because they already know where the important information is and their eyes gravitate toward it. They might not recognize where tunnel vision might occur for the average subscriber. Creating simple A/B split tests can point out problems that keep your readers from noticing the important stuff amongst everything else.

Tunnel vision means that users often don’t see things that are right in front of them. By grouping important elements together and putting essential information where readers tend to look anyway, you can boost your click-through rates and ultimately, your conversions.

Loyalty-targeted emails can result in open rates as much as 40 percent higher than bulk mailings. That’s a statistic worth noting. If you don’t currently use segmentation to cater to subscriber preferences and build loyalty among existing customers, now is the time to start.

Thank You Notes

A simple “thank you” for subscribing, purchasing, or providing feedback goes a long way toward building rapport with your audience. Let subscribers know you appreciate their business and offer them a special discount or coupon code to be used toward a future purchase.

Shopping Cart Recovery

Use shopping cart recovery software to remind customers of unfinished purchases. A timely email letting them know the cart is about to expire or that the items are now on sale may be enough to bring them back to your website.

Redemption Reminders

If you use a loyalty program that incorporates points, coupon codes, or e-dollars, send subscribers an email when these incentives are about to expire. They’ll appreciate the reminder and the tactic could boost your sales.

Feedback

Solicit customer feedback in the form of interest and opinion surveys, product reviews, and social sharing buttons. Customers appreciate knowing that you care what they think.

Shopping Preferences

Use previous subscriber behavior to target emails toward their individual shopping preferences. By tracking what users click on, what they search for, and what they ultimately buy you can create emails that cater to their needs.

Demographics

Send offers that relate to the subscriber’s location, age, profession, or gender. You don’t want your senior citizen market to receive emails about college savings or your Los Angeles subscribers to receive information about discount flights from New York to Miami.

Purchasing Volume

Customers who spend significant money with your company should receive special offers such as free shipping, platinum status, or early notice of sales. On the other hand, one-time spenders may also be encouraged to shop again if you offer them a special deal.

Repeat Customers Vs. Prospective Customers

Both repeat and prospective customers deserve special attention, but in a different way. Offer special deals or discount codes to repeat customers, and make sure they aren’t turned away when they notice that your prospective customers get seemingly better offers than they did. You can entice both these markets by creating email messages tailored to their needs and purchasing habits.

eConnect Email offers stellar list segmentation options that allow you to send emails designed with a particular audience in mind. Use custom fields to manage subscriber data and then segment your lists based on the criteria and user behavior of your clients, customers and subscribers.

It’s easy to focus exclusively on the content of your messages when it comes to creating engaging emails. But all too often, it’s the interactions at a more fundamental level that will make the most difference. If you’re not considering these four engagement opportunities, you could be missing out on the chance to earn or keep the attention of your subscribers.

The Sign-Up Process

Because it’s your initial point of interaction with future subscribers, the sign-up process gives you the chance to make memorable first impression. Prepare for a long and happy relationship with new subscribers by:

• Using Double Opt-Ins

Verify new subscriber requests by sending a confirmation e-mail that must be clicked for final activation. This ensures that the right person signed up using the right e-mail address and that they’ll be expecting your messages.

• Creating Expectations

Let the subscriber know how often to expect messages and what kind of content they can expect to see. No surprises.

Continue…

On occasion, we review HTML email code for a few clients. This review isn’t an audit. It’s an answer to a client’s plea for help. Sometimes a client will approach us for help because they can’t figure out how to fix an image that refuses to sit in the right place or how to correct some little glitch in the text format.

Having dealt with such problems for a while, we’ve learned some tricks and tips. We’d like to share those with you. So, here are some simple steps to follow to fix broken email code.

MsoNormal

Using Microsoft Word is one of the easiest ways to mess up a perfectly coded email. You can lose hours and hours of work simply by copying and pasting your text into Word. The great thing is, Word is the simplest mistake to catch and fix. Open the source of the email (using WYSIWYG or some other editor), and run a search for “mso-”. Nearly every special CSS attribute that Microsoft Word creates begins with “mso-”.

This problem can be avoided quite easily. Simply paste any text you’re copying from Word in Notepad. Then you can copy the text from Notepad into the editor you use. That way you’ll make sure there you don’t have any lingering Word classes.

Floats, Background Images, and Boxes

“float” is a very common CSS attribute. Generally, it is found on “<div />” tags. Unfortunately, in emails, these aren’t actually a good idea. Web developers use floats all the time. And if you’re a web developer, you might find yourself wanting to sneak float into emails. The truth is, float can ruin any good template. It isn’t supported in email creation.

Background images may look cool, but they’re dreadful to work with. In fact, they simply don’t work in email. Just avoid them, and you won’t have trouble.

Then again, “<div />” tags are partially supported and very unreliable, rendering totally different in just about every email client. There are even a few email clients (such as Lotus Notes) that totally remove them. Some email clients even strip them out!

Margin

Margin may seem like a simple thing, but it can cause a huge headache! At times it works great. Other times it quits working quite unexplainably. So, want to avoid problems? Take the margin out of your email and leave it out. If an element requires a margin set it at “margin-top:0px”. If you do that, the first paragraph tag will sit at the top of the table, and so on. You won’t lose any cushioning room by removing the margins, since they’re made to overlap in the first place. For spacing, especially vertical, use tables.

Why does the color disappear?

Color can be a strange attribute that comes and goes. Sometimes you’ll see the nice bright red headings. Sometimes you’ll be back to the boring black that you tried to get rid of. Don’t panic if this happens. There’s a solution.

First try to adjust the placement of the color attribute in your inline style. Try moving it backward or forward one attribute. To make doubly sure that it appears, add the style to a <style /> tags. Assuming the inline styles for your email clients strip the <style /> and <head /> tags, you won’t hurt anything by adding it.

Table Cell Spacing

As we mentioned in the third step, you should be relying on tables for most of your spacing. What wasn’t mentioned there is that table cells can be pretty irregular in size. In several email clients, the empty <td />, no matter what its width or height attributes, comes out meaning “Don’t render me!” Stranger still, a <td /> tag containing an image that is shorter than the font height and has a height declared will elongate itself to your font height. (Confusing enough to read, and to figure out!)

Here’s a simple trick for solving these problems. Use whitespace images. Make an image that is the height or width you need, and put it in your cell. The image doesn’t have to be of anything. It can just be the background color!

Conclusion

Of course, this has barely touched on all the things that it could have, and all the problems that could possibly crop up in coding. I hope, however, that these five quick steps prove helpful in figuring out the nightmares of cross-client work.

Don’t stop here. We’re continually expanding our list of unsupported attributes and tags. Check it out and make sure there aren’t any other rules you’re breaking. If you don’t have it email us.

Best of luck! Don’t forget you can always contact us for help.

Just last week, I walked out of a store and got in my car only to discover a few miles down the road that I was cheerfully humming “Silver Bells.” Christmas music already? You bet, and now is the time to focus your efforts on holiday email campaigns that deliver the goods. Without further ado, here are my top ten email practices that will determine whether your subscribers put you on the naughty or nice list.

Naughty: Ramping up email frequency without fair warning.

Your subscribers have come to expect messages from you at a consistent frequency. Start increasing that frequency without telling them and they’re likely to dump you in the spam folder.

Nice: Ask for permission if you plan to change sending frequency.

Or better yet, give subscribers the option to set preferences. Segment your list so that those who opt in can receive daily holiday reminders, while other subscribers can still receive emails at the intervals they’re used to.

Naughty: Sending fluff emails, just because.

Your subscribers already have to wade through more email than normal at this time of year. Don’t waste their time with holiday greetings that provide no benefit.

Nice: Include a clear benefit and call to action in every email.

Make sure the subject line communicates the benefit and that customers can take action directly from the email.

Naughty: Ignoring mobile users.

As the number of people using mobile devices to check email increases, so does the frustration caused when your email doesn’t display properly on the subscriber’s iPhone or other smart device.

Nice: Design your email for mobile screens.

Include a call to action that can be viewed without enlarging and make sure subscribers can easily access a mobile version of your website.

Naughty: Failing to communicate shipping policies.

Shipping makes a big difference for most online holiday shoppers, and failure to communicate can result in lost sales.

Nice: Promote special holiday shipping offers in your email subject line or state clearly in the body of the email.

Free shipping can make the difference between a lead and a completed sale, so highlight it if you have it. If you don’t, it’s still a good idea to provide a clear link to your shipping policy.

Naughty: Failing to follow through post-holiday.

Don’t leave subscribers hanging on December 26^th. Post-holiday needs should comprise an essential part of your holiday email campaign strategy.

Nice: Communicate post-holiday specials clearly and promptly.

Return policies, clearance sales, and New Year’s resolution targeting can all be appropriate elements of your late December and early January email strategy.

Let eConnect Email help you keep your email campaign on the nice list this year by taking advantage of our customizable templates, list segmentation, deliverability, and tracking data. Eggnog, anyone?

Email newsletters are a great way to communicate with your customer base and keep them interested in what’s happening with your company. But don’t get so enamored with newsletters that you forget all of the other excellent ways you can use email marketing to your advantage. Ready to add some spice to your email campaign? Try one of these email approaches:

• Marketing Email

Use your emails to promote sales events, offer limited time only specials, give discounts to your best customers, and remind subscribers about special deals and offer deadlines.

• How-To Email

Keep subscribers interested in the messages you send by showing them how to do something, providing expert tips on a particular topic, or building credibility with industry knowledge.

• Event Management Email

Manage both online and in-person events by using email to send invitations, provide conference or webinar details and reminders, and ask for feedback after the event. Your subscribers will love the personal, interactive touch, and you’ll love the ability to receive instant responses from subscribers.

• Branding Email

Sometimes, your subscribers just need to see your company name and logo in their inboxes in order to strengthen their familiarity and trust with your brand. Branding should be part of every email you send as you seek to retain current subscribers and make new contacts.

In addition to specific types of emails, you can also use every email you send to accomplish multiple purposes. By avoiding the rut of single-purpose emails, you can accomplish all of the following and more:

• Gain customer data

Keep an eye on key performance indicators such as open rates, click throughs, forwards, and unsubcribes for each of the various types of emails you send in order to determine which ones are most effective.

• Build relationships

People love to know you’re thinking about them. Give them chances to interact with you via email and you’ll build lasting relationships based on loyalty over the long term.

• Determine email ROI

ROI is much easier to monitor for email marketing than it is for social media venues. With a good analytics program, you can determine exactly which email formats and strategies lead to the greatest sales and conversion results.

At eConnect Email, we make monitoring your email campaigns simple using easy-to-understand analytics reports and statistics. We’ll also help you design custom emails that deliver your message in a unique and memorable format to every subscriber, every time.